Integrating the Outsourcing Process With Your Business
Online outsourcing is one of the greatest emerging tools for businesses today - it provides a solution for a variety of problems and helps business owners save time and money while gaining new skills and experiences. However, many business owners are still confused about how they can use outsourcing, especially how they can efficiently manage and oversee their outsourced projects.
1. Integrating outsourcing
Outsourcing is something that you can integrate into your company on multiple levels and in a variety of ways, which means the process can vary from project to project. This can make applying outsourcing to your business even more confusing, especially when you are feeling unsure about what to do and are not equipped with the right knowledge or experience.
2. Applying the outsourcing process to your work
Once you understand the function of outsourcing, the next step is to think about how you want, and need, to apply it to your work. This includes knowing which tasks to outsource, which fields you need to outsource in, which websites you want to use to find freelance workers, and planning the coordination between your workload and that of your hired freelancers. More important, you should consider who will be using this outsourcing tool. Will you be the only one with the authority to outsource projects, or will you consider allowing your employees to outsource as well?
Integrating the outsourcing process with your business means knowing which tasks to outsource.
3. Allowing your employees to outsource
The key to efficiency is maximizing your tools and resources to get more done without spending an excess of time or effort. Every resource and tool can be made available to you with online outsourcing, but how can you increase the benefits that are coming to you through this process? It is important that you do not exclude your employees when considering the tools and resources that are available to you, especially when it comes to outsourcing.
Your in-house employees will play an important role in utilizing online outsourcing to its fullest potential, and outsourcing, in turn, will allow your employees to reach their highest levels of potential. Your employees and freelancers will help one another get more done and stay motivated and maintain that motivation for longer periods of time.
The key to efficiency is maximizing your tools and resources. Get more done without spending excess time or effort.
4. The benefits that outsourcing brings
Explore your options when it comes to what you want to outsource and who should be allowed to outsource. Think about what outsourcing will teach your employees and how that will influence the growth and performance of your company as a whole. If you can understand the benefits that outsourcing can bring to the company through one person, you will realize that these benefits increase exponentially when applied to many employees.
For example, if you have 20 employees and you allow one employee to outsource, you will most likely increase your productivity by upwards of five percent. If, however, you allow all 20 employees to utilize outsourcing, you can increase your productivity by 100% or more. This means that you get twice as much work done in the same number of work hours, which not only creates more profit and enhanced productivity, but it can also save money by eliminating overtime pay.
5. Empowering your employees with outsourcing
The question is, how can you trust your employees with this tool? How will you train them to use it and in which areas will you allow them to outsource? How do you plan to monitor their interactions with outside professionals, and how will you secure the confidentiality of your data?
These are critical questions to ask yourself and your leading team before integrating outsourcing into your business on a larger scale.
You want to entrust this power to employees who are dependable and who have proven that they have the best interests of the company in mind. You may also want to have a solid idea of what you will allow your employees to outsource and what you prefer them to do without help, especially when dealing with sensitive material.
6. Create an effective strategy
When applying any new tool to your business, it is important to have a strategy, but developing an efficient strategy of your own could take months or even years. The best way to create an effective strategy that is tailored to your business is to apply an existing, proven strategy that you can alter to meet your needs as you go along.
7. Integrating the outsourcing process with your business
Utilizing an existing strategy that has been applied successfully to other business projects will give you the confidence you need without the added pressure of creating a plan from scratch. In addition, it can provide some structure to your projects as well as new ideas that you can apply to other projects or areas of your business now and in the future. If necessary, you can alter the strategy that you are using to suit your goals and you can also integrate any other ideas that seem useful to your business.
The SPEED Framework
Beginning a project without doing any preparation work is one of the biggest mistakes that business owners make, and it is one of the top reasons that many businesses never succeed. It is easy to get ahead of yourself when you are excited about a new project or idea, but it is worth the time invested to plan your steps, figure out your objectives, and decide on an appropriate strategy that will work for you, your employees, and your business.
Managing Outsourced Projects …with SPEED!
Planning ahead and having a good understanding of your strategy will provide you with every step or phase of your project, and you will always know and be able to plan for what is coming next. This type of predictability is good in situations like these, because not knowing what is coming next may lead you to act impulsively - and operating on impulse can easily result in a loss of control.
When you need to outsource in your office, who should be allowed to do it? Let us help with your strategy!
By using this strategy, you learn how to stay organized and enhance your chances of success when you follow its five pre-planned phases. Learning about and applying strategies such as the SPEED Framework will guide your business projects in a controlled manner and with purposeful and logical steps that will lead your projects in the right direction every time.
We hope that this overview has piqued your interest for considering whether online outsourcing is right for you. If you're ready for the next step, check out our books and the many online outsourcing websites to explore how freelancers can help.
If you liked this article or have anything to say about any of the points made, please leave a comment below, we would love to hear your views. Thank you.
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Recommended reading from our library
This book is very unique in the way that it gives different scenarios on how employee empowerment can be created by introducing online outsourcing into your existing office environment.
This book along with its accompanied all-inclusive training manual for outsourced project managers, is a guide to effective project planning and managing outsourced projects.
An absolute must for entrepreneurs who are outsourcing for the first time and wish to hire freelancers, this book provides tips for hiring talented and experienced freelancers.
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