Outsourcing Tips for the Entrepreneur and Small Teams


You’re a busy entrepreneur. You spend countless hours every week trying to ensure that your business is running smoothly. Getting prepared for the days and weeks ahead is something you can never afford to neglect. One wrong step and you could cost your business clients and income.

You probably spend your days:
  • Networking
  • Training employees
  • Attending to customers
  • Making phone calls
  • Meeting with your team, and carrying out miscellaneous tasks

And this isn’t even a complete list of all the things you do!

There is hardly any time in your schedule for taking on menial tasks, but you do them because you have to. You’d probably like some extra help from time to time, but you can’t seem to find a good opportunity to interview applicants. You often wish that help was easily available to you, but you just don’t have the time to search for someone to fill your temporary roles.

You’d probably appreciate extra help from time to time when taking on menial tasks! Learn some outsourcing tips.

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Such is the plight of an entrepreneur. Spending 50, 60, and even 80 hour weeks working on your business is not an option for you - it’s a necessity. You want your business to succeed because it’s a part of who you are. It’s what you have to offer to the world, and it’s one of your most valued dreams. You would never let it fall apart just because you are tired.

Entrepreneur Qualities

1. Diversify your team

Your dedication is admirable, but there are ways that can make running your business a lot easier. Online outsourcing is a solution that can help solve your problems, add to your pool of resources, and diversify your team. You get to have experts working on every job that needs to get done, no matter how big or small.

2. Who can you trust?

Your business is important to you, and it may even be the most important thing in your life. You want to work with people you can trust, and you may shy away from handing over responsibilities to someone you’ve just met online. However, possibilities are endless in today’s technologically advanced world.

With freelance marketplaces open to all, it’s easy to get a good look at a freelancer’s background, past performance, and work ethic. By using a freelance website, you can bypass the uncertainty that comes with hiring any random person who applies. More than that, it’s easy to check out any professional’s reputation by doing a simple Google search.

What wonders the internet can do!

How to make running your business a lot easier? Online outsourcing is a solution that can help solve your problems.

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Take a look at the following stories to help you get a feel for how outsourcing can help you:

Finding an Online Team

Jackie runs her own business and is hard at work every day. She has to oversee training's and meetings, interact with clients, and spend time networking in addition to her other head-of-company responsibilities.

She’s too overwhelmed with her own duties to deal with tasks such as data entry, writing content for the official website, and getting directly involved in project management, but she does because she has to. 

Sometimes, there’s no one else available to do the job and nobody willing to put in the amount of work that Jackie dedicates to the business.

She knows that she could probably find someone who does these things better than she can that would allow her to focus on other areas.

Jackie finally decides to find a couple of freelancers who can help her out. She hires a writer, an administrative worker, and a project manager. She outsources her content needs to her writer whenever she needs new material for her website, delegates her data entry tasks to the administrative worker, and entrusts the management of a few business projects to the project manager.

By doing this, Jackie has enabled herself to focus more on networking and nurturing client relationships, and she also gets more time to herself outside of the office.

She also doesn’t have to worry about paying too much for the extra help either. She only pays for the work that’s been completed successfully and can return to the same freelancers the next time she has work for them.

Gaining Popularity

Michael needs to increase the number of people who visit his website as a part of his marketing strategy. He has been receiving very few daily views, and he thinks it may be time to makeover his website. He’s a savvy business owner, but he knows nothing about website development or graphic design, and he doesn’t have a clue how to get more people to visit his site. He knows of a few local agencies who do this type of work, but he can never seem to find the time to schedule an appointment.

They also charge more than he has budgeted for his online projects, and he wants to find a cheaper solution.

Michael hears about online outsourcing and decides to give it a try. Using a freelancer website, he is able to post a job and carry out interviews during his free moments at the office. Within days, he has found a reputable website developer and a graphic designer who are willing to help him at a much lower cost than local resources.

Once the team has successfully created a fresh looking website with personalized graphics, Michael seeks out a professional who can drive more traffic to his new site. He finds an SEO expert who gets to work on mapping out a plan and gives him the instruction he needs to make his website visible online. With the website ranking high on search engines, Michael is able to sell more product and teach more people about himself and his business.

Michael was able to do something he wouldn’t have been able to do 25 years ago. He contracted remote employees without ever having to meet anyone in person, and he corresponded with them and held online meetings during his breaks at the office. He was finally able to fit this project into his schedule because the internet allowed him to do so. Now, he has thousands of daily views and his sales have skyrocketed, thanks to his new online team.

The Busy Boss

Enrique doesn’t have any time to waste. He has back-to-back meetings with new and existing clients, and in his free time, he networks with other professionals who can help him with his business. Enrique really wants to figure out a way to minimize costs while getting more work done.

He’s been curious about online outsourcing, and he has a guide that can help him manage his way through the process. 

His resource tells him where the best freelancers are and how to find them, so he goes to the best online freelance marketplaces and registers his business.

Now, he is ready to find professionals who can help him at a reduced price. He puts one of his employees in charge of the hiring and interviewing process. With the help of his guide, he creates criteria and an evaluation sheet for his employee to use when filtering out applicants. The employee hires the most qualified applicants based on this information and hands the reigns over to Enrique who proceeds to train his new hires and delegate instructions for work. He establishes a deadline, and expects the work to be done by then.

Enrique is impressed by the outstanding work and professionalism of his freelance team. He also discovers a few key tips from one of his freelancers that helps him make more sales. With his savings and new knowledge, he realizes that online outsourcing really is the best way to go.

Enrique couldn’t spare the time it takes to hire regular in-house employees, but online outsourcing allowed him to quickly hire freelancers with the help of his staff. He was also able to carry on with his duties and get the assistance he needed without spending a significant amount of money. He is under no obligation to keep these freelancers hired once the job is finished, but he can reach out to them the next time he needs extra help.

​Rewarding ​Employees

Susan wants to plan an employee retreat to help motivate her staff and reward them for a job well done. She wants it to take place at the end of the busiest work season, but it’s difficult for her to make plans with all the tasks that she needs to take care of at the office.

She is constantly holding meetings, resolving problems, communicating with clients, and visiting with her employees to make sure everything is going smoothly.

She tries to find time between scheduled activities, but something always seems to come up.

Susan wants to plan an employee retreat to help motivate her staff and reward them for a job well done. She wants it to take place at the end of the busiest work season, but it’s difficult for her to make plans with all the tasks that she needs to take care of at the office.

She is constantly holding meetings, resolving problems, communicating with clients, and visiting with her employees to make sure everything is going smoothly. She tries to find time between scheduled activities, but something always seems to come up.

She finds out that she can hire someone to do the travel and event planning for her. Since the retreat will take place outside of the city, she decides to hire an online freelancer to book travel reservations and plan the employee retreat. With that taken care of, she can get back to her duties without having to worry about putting the retreat together herself.

She sees how easy it is to outsource work to online freelancers, so she decides to hire a graphic designer to design t-shirts for her team. She also hires a multimedia expert to put together a presentation of the hard work that the office has done. She hopes that this will reward her employees and inspire them to perform even better during the next busy season.

Susan discovered that she didn’t have to sacrifice her roles at work to accomplish more. She learned how easy it is to find trustworthy online freelancers, and this inspired her to get even more creative with her projects. The retreat was a hit among the staff who left feeling proud of their hard work. Susan now knows that whenever she needs anything, online providers are there to assist.

3. Applying online outsourcing to your business

If you are feeling overwhelmed and tired of trying to handle your business by yourself, you're not alone. Most entrepreneurs put in long work weeks just to get a little ahead and meet their business’s basic business needs. Worse, during times of high stress, it's difficult to make it work with you and your team alone, calling for extra help is not always easy.

However, having too much help when it is not needed has its own set of drawbacks. The majority of staff are hired for full time or part time positions. If they are not needed as often as they are clocked in, you are wasting money and precious resources keeping unnecessary staff at hand. Delegating tasks to freelancers is the best solution if you want to save money while getting the help you need.

Delegating tasks to freelancers is the best solution if you want to save money. Get the help you need by outsourcing

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4. Is your business being held back?

Rather than spending your time attending to administrative tasks, you may prefer to spend more time on high priority activities such as networking and meeting with important clients. Every task that takes your time away from these functions is holding your business back. Your team may also prefer to be involved in networking and strategizing instead of attending to tasks that can easily be taken care of by online freelancers. With the right tools, you can divert these roles to outside professionals so that you and your team can focus on growing your business.

Entrepreneur Ideas


Remember, time is money. The more you can spend networking and landing high profile clients, the more your business can thrive. If you’re going to outsource projects online, make sure you do it right.

We hope that this overview has piqued your interest for considering whether online outsourcing is right for you. If you're ready for the next step, check out our books and the many​ freelance marketplaces to explore how freelancers can help.

If you liked this article or have anything to say about any of the points made, please leave a comment below, we would love to hear your views. Thank you.

Recommended Content for Entrepreneurs and/or Small Teams

Entrepreneurs are focused on networking and strategy; they let the team do the rest. Usually, entrepreneurs are comfortable leading a team of people toward a defined goal. Entrepreneurs may be more comfortable spending all day at networking opportunities and client meetings, rather than focusing on other tasks—therefore they are ready to outsource. Entrepreneurs may work alone until they can build a business big enough to make a team. Once set up, they can easily move on to the next great venture. Entrepreneurs needs to hire great people quickly; they have no time for searching and selecting multiple team members, or spending hours doing interviews.

From the Blog

The 21 Benefits of Outsourcing Everyone Should Know - There is more to outsourcing than most people think. This is a good article to help you gain an appreciation for the possibilities available therein.

Outsourcing Tips for the Entrepreneur and Small Teams - Whether you are working alone or in a small group, it is often the case that you lack many skills, —outside help has to be sourced from somewhere, and it must be affordable to make it a viable proposition.

10 Most Popular Types of Outsourcing Categories - Typically, all freelance websites you visit or belong to have categories of work under which projects can be posted. Here are 10 of the most popular to help you get started.

Understanding the Online Freelancer - 7 Things to Know - When outsourcing it is important to know all the players, thats why this article should be of interest because it talks about the online freelancer, who without, outsourcing wouldnt be possible.

From the Shop

Managing Outsourced Projects with SPEED! - This is the mothership of all our books. It takes you through the entire spectrum of what it means to outsource, and it provides a framework that you can adopt to help you define and post your projects.

Tips for Selecting and Hiring the Best Online Freelancers - When you post a project on a freelance website, you can get many applicants—maybe a dozen or more. This book will help you sift through the many nuances that come with each applicant.

An Outsourcers Guide to Effective Project Planning - Planning projects is a big deal, and it can either be fun or a real chore. This book will help with some of the disciplines involved in planning an outsourced project and keeping a project on track.

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  • Ashtyn Navarro says:

    Extra benefits depend on extra curriculum activities. Entrepreneur and a small team can show their performance on the outsourcing field by knowing that Exact core theme.

  • Alison Gentry says:

    I really loved your post.I love the way how you taught us above in simple points regarding entrepreneur and outsourcing business online.
    Thanks for this post.

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